Consistent Communication

Effective communication during an office relocation project is an absolute necessity. Not only have you got your staff to consider, there's a whole host of clients, services and an office move team to update and inform throughout the process. All of this requires clear, consistent communication skills and an Office Relocation Communication Plan.

1. Get buy-in Make sure you get buy-in and support from key decision makers and Senior Management within the organization.

2. Define your Reasons & Message Be consistent and clear about your reasons behind the office relocation; promoting the positives at all times.

Breaking the news we will use email to make sure our staff have opportunity to voice any concerns or questions they may have about their new environment. Employee concerns may range from parking spaces and canteen facilities, to job security and redundancy packages. Consider potential issues associated with the office relocation, and plan how the company will address or solve these

4. Reassurance Change is unsettling for staff and they'll need reassurance on job security and any re-structuring you are planning on making.

5. Regular Updates Keep everyone abreast of office relocation plans at key stages of the office move, involve them of the new office floor plans, packing itinerary and new location amenities to help them feel part of the process.

6. Informing Clients Use email or phone calls to inform clients about your office relocation. Use the Change of Address Checklist to remind you of which service providers and other organisations need to inform.