It Data and Privacy

Following points have been documented after review of current system practices with IT related to query by the Chairman.

Action Item

Current Status

Required Action

Remarks

Organization Data.

External drive with all HODS for individual data storage.

Share point server be installed for daily user data storage and security for the future needs as company in phase of growth and development.

Approval for system and License for the implementation required.

If approved quotation be called for by the IT.

Individual Department Data.

Same as above

Same as above

Same as above

Legal & Proprietary Documents.

Files are maintained.

Fire proof safe be placed in Finance for the same.

If approved Quotations be called for.

Disaster Recovery Plan (DRP)

Back up on DVD's.

Offline Server Recommended by IT.

Permission for remote location for the server installation.

Guidance for prevention of data and privacy breach incidents.

Areas

Best Practices

Data Breach Resulting From Poor Networking Choices.

Improve security network and block most threats by using a quality router and making sure to change the router password from the default.

Data Breach Resulting From Improper Shredding Practices.

Commercial shredder is a wise investment if private information is printed and shredded daily. Make sure that documents with sensitive information or personally identifiable data are thoroughly shredded before disposal.

Identify Theft