Selecting an Hris Application

Selecting an HRIS Application

Dr. Bob Barrett

Human Resource Information Systems

May 8, 2016

Selecting an HRIS Application

Routine HR tasks, or a significant portion of them, can be automated through implementing a Human Resources Information System (HRIS).  A HRIS can save managers and employees valuable time and resources.  Allowing individuals to complete an assortment of simple administrative tasks on their own, without direct contact with human resource management (HRM), can heighten management’s effectiveness (Kavanagh, Thite, & Johnson, 2015).  Online, self-service portals provide employees the ability to process such requests as payroll look-up (check stubs), paid time off (vacation and sick leave accrued, if applicable), and enrollment of annual benefits.

Utilizing an HRIS can positively affect an organization’s internal work environment by creating more time for HR and management to focus on more pressing employee issues.  HRIS can allow managers to streamline their HR-related tasks for various activities.  Tracking time and attendance, collecting employee data, benefits, performance reviews, and processing applications for potential employees are a few of the tasks that can be simplified with the implementation of a HRIS (Flynn, 2016).

The three most significant benefits a HRIS will bring to Gladwell Grocery Stores is employee and management access to vital information, new applicant processing, and streamlining the compensation and benefits process.

Employee access 

• View personal paycheck, W-2s, W-4s, current benefits information, accrual of paid time off, employee handbooks, and retirement contributions.

• Ability to submit requests for paid time off, online benefits enrollment.

Management access

• Submit merit increases, approve time cards and requests for paid time off, and change employee’s job title and employment status.

Applicant access

• Potential candidates can complete and submit an application form, which can be redirected to the hiring manager for consideration.
• Background and drug testing authorization forms can be completed to allow pre-employment checks to correspond with the application process.

Benefits access

• Employees can access forms and documents via an online library, which will eliminate paperwork hassle.
• Employees have the ability to change personal information, tax withholding, direct deposits, and benefits information (Winn, 2015).

Automating these HR functions will provide Mr. Bell the able to create schedules; remotely while his management team can review and post them for employees to see.  Mr. Bell’s unnecessary travel to each location and delays in employees’ pay will be eliminated with the implementation of a HRIS.  There are many HRIS on the market today, but Mr. Bell needs one that will meet his needs now and in the future.

Based on the information provided by Mr. Bell, a software-as-a-service (SaaS) would best fit the company’s needs.  DATIS is one of the leading providers of position control human resource (HR) and payroll SaaS.  The system offers a cloud-based software covering several HR aspects such as position control, payroll, timekeeping, benefits administration, and recruiting and talent acquisition to name a few (DATIS, 2016).  The DATIS software can help Mr. Bell leverage a complete administrative service solution from a single-service provider.

The payroll software will provide Mr. Bell and management of Gladwell Grocery Stores with the ability to view individual merit, adjust compensation, track attendance, and view accrued paid time off.  Mr. Bell can make adjustments to employee’s pay, if needed, and have a check sent to the employee’s physical address on file.  The software will allow employees to view personal information, and make contribution adjustments to their retirement plans, provide access to paystubs, W-2s and W-4s.  The system can also be designed to allow employees the ability to select the benefits they need when open enrollment begins, or if changes in their personal lives occur that require a change in their benefits.