Early Child Care School Management System--School Management System

Early Child Care School Management System--School Management System

TABLE OF CONTENTS

I. EXECUTIVE SUMMARY 2

II. DEFINITION SCHOOL MANAGEMENT SYSTEM 2

III. BACKGROUND OF KINDER CARE ACADEMY 3

IV. DISCUSSION OF CURRENT MANAGEMENT ISSUES 4

V. PROPOSED SOLUTION 5

VI. RECOMMENDATIONS FOR THE EXECUTIVE COMMITTEE 8

VII. REFERENCES 10

I. EXECUTIVE SUMMARY

This research paper examines the early child care school management system and the advantages of using online technology. Also this paper illustrates Kinder Care Academy's implementation of School Management System to improve management from admissions to scheduling to attendance, student billing, student and family information, parents website，security management and so on. This paper discusses how SMS incorporates its features, integrated into a single database to provide instantaneous data sharing school-wide via the web, automating school administration, classroom management, and communication with the home.

II. DEFINITION SCHOOL MANAGEMENT SYSTEM

Definition

* Database technology cuts through many of the problems of traditional file organization. A more rigorous definition of a database is a collection of data organized to serve many applications efficiently by centralizing the data and controlling redundant data. (Kenneth C. Laudon., & Jane P. Laudon. 2010, p. 212). School Management System is a large database system which can be used for managing your school's day to day business. School Management System allows users to store almost all of their school's information electronically, including information on students, employees, properties, teaching materials etc. Most importantly, this information can be easily shared with authorized users, records can be easily searched, and reports can be easily generated. It is a multi-user system and can be used by hundreds or even thousands users at same time.

* School Management System is configurable and can be configured to meet most individual school's needs. It is a multi-user system and can be used by hundreds or even thousands users at same time. General speaking, it is platform running on a Local Area Network (LAN). However, if the School Management System server is configured to be a public server - with a static IP or domain name - it would not have a boundary limitation. Wherever you are, once you have an Internet connection and School Management System client installed, you can logon to the School Management System server easily just the same as if you were sitting in the school office. However, the speed limitation is up to both your client's and server's Internet speed.

* School Management System could make your school staff's life easier than ever. Using School Management System, finding student information is just a few seconds away which might have cost hours, or even days, before. At the end of the semester, printing students' statement becomes just a few minutes' job, but it could be a nightmare without using School Management System. If a student is absent, an email or even a short text message could be sent automatically to their parents' email address or mobile phone. (http://www.ialda.com/)

III. BACKGROUND OF KINDER CARE ACADEMY

Kinder Care Academy will open this September. It is located in Flushing, NY with 15 classes and almost 200 students between the ages of 2-5 years old. About 15 teachers and 20 assistants will take care of these children. In weekend, the school administrator is expecting 150 students, between the ages of 7 to 12, to be enrolled in their enrichment programs.

IV. DISCUSSION OF CURRENT ISSUES

Today, which we call information age as many technologic developments have been experienced; the biggest risk that an organization could take is to stay insensitive to change. Many significant factors such as continuous developments in information technologies, information exchange, increasing expectations of the society, modern managing perceptions and applications cause organizations all over the world to develop new applications in order to survive (Demir, 2003). Because of their priority in modern societies, Information Technologies have reached a state of high priority in education, too. Recently, contributions of information technologies to education have been among the mostly emphasized subjects (Webber, 2003; Flanagan&Jacopsen, 2003; Pelgrum, 2001; Yuen, Law&Wong, 2003). For this reason, big investment plans about the use of information systems have been put into action all over the world (Yuen, Law&Wong, 2003; Pelgrum,2001).

The U.S. Department of Education says, "As a teacher, you and the children's parents and caregivers are partners in helping to get the children ready for future school success. Good communication with parents and caregivers can build support for and strengthen the important work that you are doing in the classroom." There are a variety of methods that early childhood teachers can use to effectively communicate with parents Newsletters, daily notes, bulletin boards, parent teacher conferences and a few positive words can provide the kind of ongoing communication necessary to help prepare children for future success. ( Charlina Strwart. 2008. )

But we can imagine what communication could be happened among early childhood teachers and parents without information system. A preschool educator can communicate with parents through a classroom newsletter, daily progress notes and classroom bulletin boards. But teachers needs extra resource and also time consuming to draft, taking print out or writing in the notice board. There needs a cross checking whether the information reached throughout the school or not. A parent teacher conference is a great way for parents and early childhood educators to get together to discuss the child in depth. But if parents are not able to come to school or in other place, they will miss this good chance.

Also in an early child care school principal or the head of the institution needs extra a few minutes to produce a report on the instant status of the school or the daily updates about the school. They need to collect the data like attendance of students, staff, number of resources available in the school and number of students present in each class