Investigation and Research of Information Technology in the Workplace

Table of Contents

1.0 Introduction

2.0 The Selected Company

3.0 The Problems Faced by the Company

3.1 Problems Concerning Speed of Delivery of Information

3.2 Problems Concerning Security of the Information

3.3 Problems Concerning Communication

4.0 The Solution to the Problem - The Selected Area of Technology

4.1 What is the Management Information System

5.0 Advantages and Disadvantages of the Technology

5.1 Advantages of the Technology

5.1.1 Enhancements in Communication

5.1.2 Reduction in Costs

5.1.3 Creating New and Exciting Jobs

5.2 Drawbacks of this Technology

6.0 Impact of Management Information Systems Technology on Avtovaz

7.0 Functionality of the Technology

8.0 Similarities and Differences with Other Technologies

9.0 Conclusion

10.0 Reference

Abstract

In this report, the objective is to make an investigation and a research of a certain type of information technology in the workplace and the way that this technology would be able to bring about positive advantages to the organisation. For the company that was selected, the system that was proposed to be developed is a management information system. The problems faced by the Avtovaz company are said to stem from the presence of a computer system that is very inefficient and not integrated at all. This system makes it very hard for the organisation to improve itself and become competitive, especially in light of its recent joint ventures with other car manufacturers. The presence of this kind of system has caused for the organisation to be unproductive and slow. Here, the management information system technology will be examined terms of its functionality, its various advantages and disadvantages, and the similarities and differences of this technology on three other areas of technology.

1.0 Introduction

In this report, the focus would be on making an investigation of a certain area of technology within the workplace and how this kind of technology does have a benefit over the organisation that is being examined. The sphere of information technology is indeed very wide and the area of IT that will be the main subject of this report will be on the management information system. Here, a complete analysis will be made of this type of technology in relation to how this particular type of information systems would be able provide very effective solutions to the issues that are currently plaguing the organisation.

Three main areas will be examined here in reference to the issue in question. The way in which this system would have an impact on the productivity and performance of the organisation would also be examined and then the functionality of the system, its advantages, its disadvantages, and the effect that it has on the organisation is examined as well.

2.0 The Selected Company

The company that is selected here is the Avtovaz car manufacturing company in Russia, This company is one of Russia's largest car manufacturing company and this company has been producing many kinds of cars to cater for the Russian market and the international market as well. In essence, this company has been entering into many joint ventures and alliances with other foreign car manufactures most recently and is performance has been increasing steadily (Avtovaz, 2009). The main concern with this company is that the management of information in this company is very bad and uncoordinated. The fact that this company is now starting to expand its operations means that there would be a need for a much more comprehensive information system that would enable for the perfecting of the process of managing information at this organisation. The management of information at an organisation like this is very important to ensure that the most important processes within the organisation is carried out effectively. What is apparent here that the process of the management of information at this organisation is far from efficient and the fact that it is not automated means that its efficiency and effectives is reduced quite significantly.

3.0 The Problems Faced by the Company

When looked at from within, it is apparent that things are not going very well at this organisation and there are a number of issues that are of hampering the effectiveness of the management of information across the organisation. The reason here is the lack of automation of the system and the apparent absence of contemporary technology in the present system. The management of company information is currently undertaken manually and the manual nature of the system means that there are a number of issues relating to speed of delivery of information and reduction of productivity. The present system is ridden with errors and exhibits a high propensity of this could have a devastating impact on the company in the long run.

In this organisation, the dissemination, storage and processing of information is currently done manually and this gives rise to many issues concerning performance efficiency and things get done very slowly and the risk of human error is very high.

In summary, it can be said that the following issues would be the most significant and would cause for the organisation to experience a reduction of performance and might find themselves unable to compete equally in the international sphere:

1. Issue concerning speed and efficiency

2. Issue concerning the lack of security

3. Issue concerning risk of errors

4. Issue concerning low efficient of communication potency

With the presence of such issues, it is impossible for this company to become competitive and continue to be profitable in an environment that is