The System Should Have a Mechanism for Registering Users

Functionalities

Features

The system should have a mechanism for registering users

The system allows the employee to register an account that allows them to request of the VP’s signature for request of acquiring assets.

The system should have a way to authenticate users.

To filter the users of the system, the system should authenticate the users who wish to access the users thru a log in feature.

The employee can request thru the system if he/she needs a new asset or a replacement of an asset.

The employee can request to acquire his/her needed asset. He/she needs to fill up the request form order found on the site.

The system should enable purchasing officers (strictly) to view all pending request.

The system will show the purchasing office all the pending request that must be reviewed before send the request to the VP.

The system should allow the purchasing officers (strictly) to manage all the request by the employees.

Users of the system have the power to add or request for an asset, viewing of pending assets strictly by the purchasing officer, editing of the request filled, and deleting the request.

The system should alert the VP for his/her approval of request.

There will be a pop up window in the VP’s compute if there is a request that needs for a his/her signature. The pop up window will have an accept or reject button for automatic feedback. If the VP decided to accept the request then the system should generate a computerize version of his/her signature while if he/she chooses to reject the request, the system will cancel the request. If the VP is not around the pop up window will disappear after 5 mins, but then reappear in 10mins interval until the VP addressed the request.

The system should alert the purchasing officer that the accepted employee’s request are accepted by the VP.

There should be a pop-up window that alerts the purchasing officer that his/her requests are accepted and should proceed to the delivery officer for pick-up and will then send the acquired asset to the IT Department for index and checking. The pop-up window will only appear once the computerized signatures of the VP’s is completed.

The system should send a message to the purchasing officer if the request was rejected.

There will be a pop-up window that lets the purchasing officer that a request has been rejected. The pop-up window should have a source on who rejected the request.

The system should have a mechanism that will say that an asset is ready for pick-up.

There should be a pop-up window that alerts an employee to check his/her email to show that his/her certain request id already available in the IT Department.

The system should have a mechanism that will alert the employee when the request was rejected via email.

The system would generate an email to the employee that requested for an asset that his/her request was rejected.

The system will generate a message to the VP’s email address if he/she is not online in the system.

If the VP of the certain department is not log-on or online in the system. The system will

automatically generate an email to the certain VP department